Research Administrator-6 month Fixed-Term
Company: Stanford Medicine
Location: San Mateo
Posted on: May 13, 2022
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Job Description:
The Division of Cardiovascular Medicine , within the Department
of Medicine, is seeking a Research Administrator 3 (RA3) who will
play an integral role in supporting faculty and fellows in all
financial and administrative aspects of research. The RA3 is
responsible for managing highly complex faculty portfolios,
including all tasks associated with pre-award and post-award
sponsored research activities. The ideal candidate will be
experienced in managing research awards and budgets, and will
possess the following characteristics: strong customer-service
ethic; detail-oriented; excellent communicator and team player;
creative and resourceful; and will have the ability to juggle
multiple priorities and deadlines. The RA3 will be a key member of
the finance team and will have supervisory responsibility for other
members in the team. Duties include: Prepare complex proposals
within parameters of sponsored and non-sponsored research
guidelines. Oversee and communicate submission process, both paper
and electronic; resolve issues relating to proposal preparation and
submittal process. Develop, prepare, revise, and finalize project
budgets, and provide budget justification; obtain cost sharing
commitment and support. Serve as liaison and active partner between
principal investigators, Office of Sponsored Research, research
groups, and other departments; respond to sponsor inquiries; advise
of new regulations. Collaborate with Office of Sponsored Research
to ensure awards are set up properly and costsharing requirements
are fulfilled; initiate cost transfers. Review and approve
expenditures, advise on post award spending and commitment
activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create
forecasting models, scenarios, and decision aides. Manage contract
closeout process and audit inquiries; submit final reports and
certificates. Interpret complex university and government policies
(FAR, Cost Accounting Standards, Office of Management and Budget
circulars, sponsored guidelines, etc.) for project and university
personnel and help guide other staff in interpreting complex
policies. Identify and implement process improvements. Participate
in and lead cross campus projects. Train and advise on issues
requiring specific technical expertise. Oversee and review work of
other staff. May supervise, train and mentor other staff. Serve as
a resource on subject area to principal investigator staff. The job
duties listed are typical examples of work performed by positions
in this job classification and are not designed to contain or be
interpreted as a comprehensive inventory of all duties, tasks, and
responsibilities. Specific duties and responsibilities may vary
depending on department or program needs without changing the
general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned. DESIRED
QUALIFICATIONS: --- Master's degree in accounting or finance with
grants management experience in an academic environment. EDUCATION
& EXPERIENCE (REQUIRED): Bachelor's degree and five years of job
related experience, or combination of education and relevant
experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Expert
knowledge and fluency of governmental regulations (e.g. FAR, A-21,
A-110, A-133, CAS). Knowledge and ability to understand, interpret,
and communicate university policies and procedures. Excellent oral,
written, and communication skills. Excellent analytical skills;
demonstrated proficiency in Excel and web-based tools. Strong
accounting skills; knowledge of accounting principles. Knowledge of
procurement needs, including solesourcing, cost analyses, vendor
requirements, and small business reporting. Strong knowledge of
property management requirements related to Stanford or
non-Stanford title of equipment and fabrications. Expert in project
management, including managing international collaborations and
complex multi-sub award contracts. Knowledge of personnel
management, including proposing effort for and training and hiring
of students, post-doctorals, academic appointments, regular staff,
bargaining unit staff, and consultants, along with the
circumstances appropriate for each type of position. Extreme
attention to detail. Ability to review a proposal or manage a
project with understanding of the overall scope and goal of each
sponsored project. Excellent time management and organizational
skills. CERTIFICATIONS & LICENSES: Cardinal Curriculum I and II
must be completed to remain in this position. Certified Accountant
or Auditor, MBA, project management certification, or similar
credential desired. PHYSICAL REQUIREMENTS: Frequently sit, grasp
lightly, use fine manipulation and perform desk-based computer
tasks, lift, carry, push and pull objects weighing up to ten
pounds. Occasionally stand, walk, grasp forcefully, use a
telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.
Consistent with its obligations under the law, the University will
provide reasonable accommodation to any employee with a disability
who requires accommodation to perform the essential functions of
his or her job. WORKING CONDITIONS: Routine extended working hours
during peak cycles; travel to school/unit sites across university.
WORKING STANDARDS: Interpersonal Skills: Demonstrates the ability
to work well with Stanford colleagues and clients and with external
organizations. Promote Culture of Safety: Demonstrates commitment
to personal responsibility and value for safety; communicates
safety concerns; uses and promotes safe behaviors based on training
and lessons learned. Subject to and expected to comply with all
applicable University policies and procedures, including but not
limited to the personnel policies and other policies found in the
University's Administrative Guide, http://adminguide.stanford.edu/
. Why Stanford is for you? Imagine a world without search engines
or social platforms. Consider lives saved through first-ever organ
transplants and research to cure illnesses. Stanford University has
revolutionized the way we live and enrich the world. Supporting
this mission is our diverse and dedicated 17,000 staff. We seek
talent driven to impact the future of our legacy. Our culture and
unique perks empower you with: Freedom to grow. We offer career
development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak. A caring culture. We provide superb retirement
plans, generous time-off, and family care resources. A healthier
you. Climb our rock wall, or choose from hundreds of health or
fitness classes at our world-class exercise facilities. We also
provide excellent health care benefits. Discovery and fun. Stroll
through historic sculptures, trails, and museums. Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more. Stanford is an equal employment opportunity and
affirmative action employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, protected veteran status, or any other
characteristic protected by law. As an organization that receives
federal funding, Stanford University has a COVID-19 vaccination
requirement that will apply to all university employees, including
those working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19-guide/interim-policies/covid-19-vaccination-and-surveillance-testing
Additional Information Schedule: Full-time Job Code: 4483 Employee
Status: Fixed-Term Pay Grade: I Requisition ID: 93306 As an
organization that receives federal funding, Stanford University has
a COVID-19 vaccination requirement that will apply to all
university employees, including those working remotely in the
United States and applicable subcontractors. To learn more about
COVID policies and guidelines for Stanford University Staff, please
visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
Keywords: Stanford Medicine, San Mateo , Research Administrator-6 month Fixed-Term, Accounting, Auditing , San Mateo, California
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