Research Administrator 2
Company: Stanford Medicine
Location: San Mateo
Posted on: June 16, 2022
This Research Administrator position will be home based from
anywhere within the United States**
The Stanford Cancer Institute (SCI) is currently seeking a Research
Administrator to facilitate the growth of its research. The
candidate will be a key member of the research administration team,
working to manage the proposal preparation and post award
activities on grants, contracts, program projects, and federal
grants, both routine and complex. This position will also involve
financial analysis and forecasting for research activities. The
individual will be a liaison among faculty, central research
administration offices, and the department finance team. The ideal
candidate should enjoy interacting and working with many different
people and teams, be able to follow through in a fast-paced
environment, adapt well to changing priorities, anticipate and plan
for tight funding situations, employ critical thinking in daily
tasks, and be a self-starter.
SCI is an NCI-Designated Comprehensive Cancer Center that
integrates key strengths in cancer biology, immunology, genetics,
population sciences and clinical oncology with expertise in
imaging, engineering and technology development. The translation of
basic science discoveries through clinical trials and collaborative
team science is a distinguishing feature of the SCI. This position
will directly support the pre- and post-award administration for
several SCI Faculty. These portfolios include a wide range of
sponsors i.e. federal, non-federal and industry as well as award
types including but not limited to: grants, contracts, cooperative
agreements, subawards, both incoming and outgoing, fellowships,
NCI-designated Cancer Centers serve as major sources of discovery
into the nature of cancer and of the development of more effective
approaches to prevention, diagnosis, and therapy. They contribute
significantly to the development of Shared Resources that support
cancer relevant research and they collaborate and coordinate their
research efforts with other NCI-funded programs and
- Participate with principal investigator in the preparation of
the administrative components of proposals within parameters of
sponsored and non-sponsored research guidelines. Oversee and
communicate submission process, both paper and electronic; review
documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide
- Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and
other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards
are set up properly and cost-sharing requirements are fulfilled;
initiate cost transfers.
- Review and approve expenditures, advise on post award spending
and commitment activity, and oversee compliance related to fund and
- Develop and communicate reports supporting project status;
create effective forecasting and decision aides.
- Participate in contract closeout process; submit final reports
and certificates. Compile information and documents needed for
- Understand, apply, and advise on university and government
policies for projects.
- Serve as a resource on subject area and overall technical
resource to principal investigator and other university staff.
- Participate in and contribute to process improvements. Lead
other staff in group projects
- - Other duties may also be assigned
We are not able to provide relocation or sponsorship for this
position. Thank you for your interest!
- Experience as a Financial Analyst or Grants Manager in a
research environment is strongly preferred
- Working knowledge of OMB Circulars A-21, A-110 and A-133 is
- Working knowledge of Stanford financial systems is
- Prior experience managing budgets, billing and accounts
receivable a plus.
- Knowledge of graduate student financial administration (GFS) is
- Strong oral and written communication skills, including
effective documentation abilities, as well as strong client service
- Knowledge of SeRA, Oracle systems is a plus.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of job-related experience, or
combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Basic knowledge of governmental regulations.
- Ability to understand, interpret, and communicate policies and
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel
and web-based tools.
- Strong accounting skills; knowledge of accounting
- Ability to complete Cardinal Curriculum I and II within first
year in role.
- Knowledge of procurement needs, including sole-sourcing, cost
analyses, vendor requirements, and small business reporting.
- Knowledge of property management requirements related to
Stanford or non-Stanford title of equipment and fabrications.
- Competency in project management.
- Extreme attention to detail.
- Ability to work well independently, but also to seek or offer
assistance when needed.
- Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
- Cardinal Curriculum I and II must be completed to remain in
- Certified Accountant or Auditor or similar credential
- Frequently sit, grasp lightly, use fine manipulation and
perform desk-based computer tasks, lift, carry, push and pull
objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone,
write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20
- - Consistent with its obligations under the law, the University
will provide reasonable accommodation to any employee with a
disability who requires accommodation to perform the essential
functions of his or her job.
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, http://adminguide.stanford.edu
As an organization that receives federal funding, Stanford
University has a COVID-19 vaccination requirement that will apply
to all university employees, including those working remotely in
the United States and applicable subcontractors. To learn more
about COVID policies and guidelines for Stanford University Staff,
- Schedule: Full-time
- Job Code: 4482
- Employee Status: Regular
- Pay Grade: H
- Department URL: http://cancer.stanford.edu/
- Requisition ID: 94301As an organization that receives federal
funding, Stanford University has a COVID-19 vaccination requirement
that will apply to all university employees, including those
working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
Keywords: Stanford Medicine, San Mateo , Research Administrator 2, Accounting, Auditing , San Mateo, California
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