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Research Administrator 2

Company: Stanford Medicine
Location: San Mateo
Posted on: June 16, 2022

Job Description:

This Research Administrator position will be home based from anywhere within the United States**

The Stanford Cancer Institute (SCI) is currently seeking a Research Administrator to facilitate the growth of its research. The candidate will be a key member of the research administration team, working to manage the proposal preparation and post award activities on grants, contracts, program projects, and federal grants, both routine and complex. This position will also involve financial analysis and forecasting for research activities. The individual will be a liaison among faculty, central research administration offices, and the department finance team. The ideal candidate should enjoy interacting and working with many different people and teams, be able to follow through in a fast-paced environment, adapt well to changing priorities, anticipate and plan for tight funding situations, employ critical thinking in daily tasks, and be a self-starter.

SCI is an NCI-Designated Comprehensive Cancer Center that integrates key strengths in cancer biology, immunology, genetics, population sciences and clinical oncology with expertise in imaging, engineering and technology development. The translation of basic science discoveries through clinical trials and collaborative team science is a distinguishing feature of the SCI. This position will directly support the pre- and post-award administration for several SCI Faculty. These portfolios include a wide range of sponsors i.e. federal, non-federal and industry as well as award types including but not limited to: grants, contracts, cooperative agreements, subawards, both incoming and outgoing, fellowships, etc.

NCI-designated Cancer Centers serve as major sources of discovery into the nature of cancer and of the development of more effective approaches to prevention, diagnosis, and therapy. They contribute significantly to the development of Shared Resources that support cancer relevant research and they collaborate and coordinate their research efforts with other NCI-funded programs and investigators.

Duties include:

  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
  • Develop, prepare, and finalize project budgets, and provide budget justification.
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create effective forecasting and decision aides.
  • Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participate in and contribute to process improvements. Lead other staff in group projects
    • - Other duties may also be assigned
      We are not able to provide relocation or sponsorship for this position. Thank you for your interest!

      • Experience as a Financial Analyst or Grants Manager in a research environment is strongly preferred
      • Working knowledge of OMB Circulars A-21, A-110 and A-133 is desirable
      • Working knowledge of Stanford financial systems is preferred.
      • Prior experience managing budgets, billing and accounts receivable a plus.
      • Knowledge of graduate student financial administration (GFS) is desirable
      • Strong oral and written communication skills, including effective documentation abilities, as well as strong client service orientation
      • Knowledge of SeRA, Oracle systems is a plus.


        Bachelor's degree and three years of job-related experience, or combination of education and experience.

        • Basic knowledge of governmental regulations.
        • Ability to understand, interpret, and communicate policies and procedures.
        • Excellent oral, written, and communication skills.
        • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
        • Strong accounting skills; knowledge of accounting principles.
        • Ability to complete Cardinal Curriculum I and II within first year in role.
        • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
        • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
        • Competency in project management.
        • Extreme attention to detail.
        • Ability to work well independently, but also to seek or offer assistance when needed.
        • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
        • Excellent time management and organizational skills.

          • Cardinal Curriculum I and II must be completed to remain in this position.
          • Certified Accountant or Auditor or similar credential desired.

            • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
            • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
            • Rarely lift, carry, push and pull objects weighing 11-20 pounds.
              • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
                WORK STANDARDS:
                • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
                • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
                • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

                  As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

                  Additional Information
                  • Schedule: Full-time
                  • Job Code: 4482
                  • Employee Status: Regular
                  • Pay Grade: H
                  • Department URL:
                  • Requisition ID: 94301As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

Keywords: Stanford Medicine, San Mateo , Research Administrator 2, Accounting, Auditing , San Mateo, California

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