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CCTO Financial Specialist

Company: Stanford Medicine
Location: San Mateo
Posted on: November 19, 2022

Job Description:

The Stanford Cancer Institute (SCI) is one of an elite number of National Cancer Institute-Designated Comprehensive Cancer Centers in the country, and is a prominent, dynamic, growing and complex Institute within the Stanford University School of Medicine. The SCI actively works to build synergies and collaborations among faculty with cancer-relevant expertise from four Schools and over 30 departments across Stanford University. We seek a Research Administrator to help us enact our mission to reduce cancer mortality through comprehensive programs of cancer research, treatment, education and outreach. Given the SCI's mission, breadth, and depth, it employs over 320 staff members in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth. The Cancer Clinical Trials Office (CCTO) is an integral component of the Stanford Cancer Institute since the vital work performed there enables our adult and pediatric cancer centers to translate research from the laboratory into the clinical setting. You will be working with an unparalleled leading edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.
Reporting to the CCTO Financial Manager, the Research Administrator will be conversant in the goals, mission and priorities of the Institute, and utilize this knowledge to serve as the Institutional Representative for sponsored cancer clinical trials and be the primary point of contact for sponsor and University clinical research grant and contract administrators. Working in collaboration with faculty, business managers and other departments, hospital and University staff, the Research Administrator directs and manages the clinical trial proposal and award process to ensure timely, compliant and accurate contracts. The Research Administrator accepts the budget on behalf of the Cancer Center, provides expert consultation and oversight to ensure that sponsored research funds are managed and expended in compliance with internal and external policies, and continues as the institutional representative throughout the life of the award. We are seeking candidates with excellent oral, written, and communication skills and extreme attention to detail. Our staff run toward challenges, and you will have a demonstrated history of doing the same with a high degree of professionalism, initiative and flexibility. Responsibilities include protocol review and interpretation, interpretation and application of pertinent government regulations and guidelines, develops budgets, negotiates and provides strategic advice to the PI, ensuring that the contract budgets and payment schedules/terms meets sponsor, University, hospital and School pre-and post- award guidelines/regulations.

  • Previous experience with Clinical trial Management.
  • Has Oncology experience.
  • Experience in working and communicating with upper Management/Faculty.
  • Stanford or Academic Institution experience preferred.
    EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and five years of job related experience, or combination of education and experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
    • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
    • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
    • Excellent oral, written, and communication skills.
    • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
    • Strong accounting skills; knowledge of accounting principles.
    • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
    • Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
    • Expert in project management, including managing international collaborations and complex multi-sub award contracts.
    • Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
    • Extreme attention to detail.
    • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
    • Excellent time management and organizational skills. CERTIFICATIONS & LICENSES: --- Cardinal Curriculum I and II must be completed to remain in this position.
      --- Certified Accountant or Auditor, MBA, project management certification, or similar credential desired. PHYSICAL REQUIREMENTS :
      • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
      • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
      • Rarely lift, carry, push and pull objects weighing 11-20 pounds. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
        • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
        • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
        • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .
          As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

Keywords: Stanford Medicine, San Mateo , CCTO Financial Specialist, Accounting, Auditing , San Mateo, California

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