Manager, Finance and Operations (Hybrid)
Company: Stanford University
Location: San Mateo
Posted on: January 27, 2023
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Job Description:
As the oldest medical school in the western United States, the
Stanford School of Medicine is devoted to training tomorrow's
leading physicians and scientists, conducting leading-edge
biomedical research, and creating new ways to prevent and treat
disease across the world. We are seeking a proven financial
professional to help support this important work.
This position will perform complex finance functions and/or
activities with programmatic impact on the institution, requiring
professional expertise and application of internal policies and
systems and external regulations.
The Manager, Finance and Operations will apply their experience and
expertise to provide financial management services for the Senior
Associate Dean Research (SADR) organization. Financial management
services include budgeting and forecasting, reporting of
departmental funds, managing timely month-end and year-end
processes, managing labor schedule and approvals of expenditure,
purchase orders and invoices. The Manager of Finance and Operations
will perform routine and ad-hoc financial analysis to influence
decision makers. The Manager of Finance and Operations will
supervisor two FTEs and oversees their work. There may be other
duties assigned to this position.
The Manager of Finance and Operations is expected to engage with
and influence the senior finance and administration leaders within
the SADR organization, and the School of Medicine. This role is a
great opportunity for an individual who has experience working with
senior stakeholders. This is a hybrid role and the incumbent is
expected to be onsite 2 days per week. Currently those days are
Wednesday and Thursday.
Duties include:
--- Perform highly analytical, complex finance and control
functions; multi-dimensional and complex reconciliations and
related analysis; prepare or review and approve complex
transactions and various level dollar value transactions.
--- Research, and synthesize data; interpolate results from large
amounts of data, identify trends in data, draw conclusions, develop
solutions, present and implement recommendations, and create
follow-up analysis.
--- Develop complex budget and forecasting scenarios, long-range
planning and analyses for financial reporting and presentations;
design and run ad-hoc reports.
--- Identify and resolve unique issues with substantial
significance; recognize exceptions, and conduct in-depth analysis
using advanced technical knowledge and experience. Recommend and
develop solutions that may require policy changes or the
development of new processes; maintain broader organizational and
university perspective in decision making.
--- Review, design, and implement appropriate internal control
programs, research new regulations, and implement approved changes.
Manage compliance program for area of responsibility, interpret
internal policy and external regulations, and create and/or review
complex compliance reports.
--- Lead and execute unit or cross functional projects and teams,
make decisions regarding projects and programs affecting
operational effectiveness, policies, or processes.
--- Lead and support unit and organization strategy and change
management initiatives.
--- Provide training on new financial systems. Represent
organization to client group(s) and external partners; serve as
subject matter expert on matters that involve complex technical,
financial, or subject matter expertise.
--- Assess client and business needs, and formulate recommendations
to determine approach to managing and completing processes.
- Other duties may also be assigned
The expected pay range for this position is $108,000 to $138,000
per annum. Stanford University provides pay ranges representing its
good faith estimate of what the university reasonably expects to
pay for a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.
DESIRED QUALIFICATIONS:
--- Ability to interpret and apply advanced accounting knowledge
within GAAP
--- Knowledge of Oracle/OBI or other business financial systems
--- Advanced analytical skills to review and analyze complex
financial information
--- Understanding of fund accounting and the operations of a
medical school
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and six years of relevant experience or
combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
--- Advanced proficiency in business applications, such as
Microsoft Office suite, especially Excel.
--- Advanced knowledge of Enterprise Resource Planning and
financial systems; internet and computer literacy.
--- Knowledge of GAAP.
--- Advanced professional communication skills, including ability
to prepare materials for and clearly and effectively communicate
information to internal and external audiences, client groups, and
management.
--- Strong project management skills and ability to contribute to
or lead part of a multi-functional team.
PHYSICAL REQUIREMENTS :
--- Constantly sitting.
--- Frequently perform desk-based computer tasks, use telephone,
writing by hand, sort/file paperwork.
--- Occasionally stand/walk, lift/carry objects weighing 11-20
pounds.
--- Rarely reach/work above shoulder.
- Consistent with its obligations under the law, the University
will provide reasonable accommodation to any employee with a
disability who requires accommodation to perform the essential
functions of his or her job.
WORKING CONDITIONS:
Routine extended working hours during peak cycles; travel to
school/unit sites across university.
WORK STANDARDS
--- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
organizations.
--- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned.
--- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, .
As an organization that receives federal funding, Stanford
University has a COVID-19
vaccination requirement that will apply to all university
employees, including those working remotely in the United States
and applicable subcontractors. To learn more about COVID policies
and guidelines for Stanford University Staff, please visit
Keywords: Stanford University, San Mateo , Manager, Finance and Operations (Hybrid), Accounting, Auditing , San Mateo, California
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