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Manager, Finance and Operations (Hybrid)

Company: Stanford University
Location: San Mateo
Posted on: January 27, 2023

Job Description:

As the oldest medical school in the western United States, the Stanford School of Medicine is devoted to training tomorrow's leading physicians and scientists, conducting leading-edge biomedical research, and creating new ways to prevent and treat disease across the world. We are seeking a proven financial professional to help support this important work.
This position will perform complex finance functions and/or activities with programmatic impact on the institution, requiring professional expertise and application of internal policies and systems and external regulations.

The Manager, Finance and Operations will apply their experience and expertise to provide financial management services for the Senior Associate Dean Research (SADR) organization. Financial management services include budgeting and forecasting, reporting of departmental funds, managing timely month-end and year-end processes, managing labor schedule and approvals of expenditure, purchase orders and invoices. The Manager of Finance and Operations will perform routine and ad-hoc financial analysis to influence decision makers. The Manager of Finance and Operations will supervisor two FTEs and oversees their work. There may be other duties assigned to this position.

The Manager of Finance and Operations is expected to engage with and influence the senior finance and administration leaders within the SADR organization, and the School of Medicine. This role is a great opportunity for an individual who has experience working with senior stakeholders. This is a hybrid role and the incumbent is expected to be onsite 2 days per week. Currently those days are Wednesday and Thursday.

Duties include:
--- Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and various level dollar value transactions.
--- Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow-up analysis.
--- Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad-hoc reports.
--- Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making.
--- Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
--- Lead and execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.
--- Lead and support unit and organization strategy and change management initiatives.
--- Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
--- Assess client and business needs, and formulate recommendations to determine approach to managing and completing processes.
- Other duties may also be assigned

The expected pay range for this position is $108,000 to $138,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

--- Ability to interpret and apply advanced accounting knowledge within GAAP
--- Knowledge of Oracle/OBI or other business financial systems
--- Advanced analytical skills to review and analyze complex financial information
--- Understanding of fund accounting and the operations of a medical school


Bachelor's degree and six years of relevant experience or combination of education and relevant experience.

--- Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
--- Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
--- Knowledge of GAAP.
--- Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
--- Strong project management skills and ability to contribute to or lead part of a multi-functional team.


--- Constantly sitting.
--- Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
--- Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
--- Rarely reach/work above shoulder.

- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Routine extended working hours during peak cycles; travel to school/unit sites across university.


--- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
--- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
--- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .

As an organization that receives federal funding, Stanford University has a COVID-19
vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

Keywords: Stanford University, San Mateo , Manager, Finance and Operations (Hybrid), Accounting, Auditing , San Mateo, California

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