QA Administrative Coordinator
Company: Gilead Sciences, Inc.
Location: San Mateo
Posted on: November 19, 2021
QA Administrative CoordinatorUnited States - California - Foster
CityGilead Sciences, Inc. is a research-based bio-pharmaceutical
company that discovers, develops and commercializes innovative
medicines in areas of unmet medical need. With each new discovery
and investigational drug candidate, we seek to improve the care of
patients living with life-threatening diseases around the world.
Gilead's therapeutic areas of focus include HIV/AIDS, liver
diseases, cancer and inflammation, and serious respiratory and
cardiovascular conditions.Making an impact on a global
scaleInclusion is one of the company's five core values. That's
because we know that we are stronger and more innovative at Gilead
when we are informed by a diverse set of backgrounds, experiences
and points of view. Gilead Sciences is a biopharmaceutical company
that discovers, develops and commercializes innovative therapeutics
in areas of unmet medical need. The company's mission is to advance
the care of patients suffering from life-threatening diseases
worldwide. When you join Gilead, you join our mission to change the
world by enabling people to live healthier and more fulfilling
lives. Come join a mission-driven bio-pharmaceutical organization
that values inclusion and diversity, has a strong portfolio of
products, and is constantly #CreatingPossibleGilead Sciences, Inc.
is a research-based biopharmaceutical company founded in 1987.
Together we deliver life-saving therapies to patients in need. With
the commitment and drive you bring to the workplace every day, you
will be part of a team that is changing the world and helping
millions of people live healthier, more fulfilling lives. Our
worldwide staff is a close community where you can see the tangible
results of your contributions, where every individual matters, and
everyone has a chance to enhance their skills through ongoing
development. Our scientific focus has resulted in marketed products
that are benefiting hundreds of thousands of people, a pipeline of
late-stage drug candidates, and unmatched patient access programs
to ensure medications are available to those who could otherwise
not afford them. By joining Gilead, you will further our mission to
address unmet medical needs and improve life by advancing the care
of patients with life-threatening diseases.Role and
Responsibilities:In addition to Senior Administrative Assistant
responsibilities, prioritizes workload involving multiple large
projects/timelines. Such projects may include coordinating or
leading the implementation of new and/or revised software
applications/databases including interfacing with vendors, ensuring
user training, etc. with minimal guidance.
- Arranges for needed resources in order to meet timelines.
- Uses advanced level software programs such as Excel, ChemDraw,
Filemaker Pro, Access and PowerPoint to create graphs, charts,
spreadsheets, and LCD presentations.
- Under manager's direction, creates draft reports, documents,
presentations and templates using raw data.
- May gather data using internet searches. Understands the goals
and objectives of the entire department and contributes to the
attainment of those G&O's.
- Keeps the bigger picture in mind and influences workflows
accordingly.Essential Duties and Job Functions:
- Responsible for coordinating large events which includes the
planning, organizing and implementation of a number of event
- Liaises with guests and speakers to assess needs and
coordinates, as needed, such activities as travel, hotel, expense
reports and tools and materials for presentations.
- Typically, coordinates the preparation of annual budget,
reviews monthly budget, reviews and researches variances.
- May coordinate group lease cars requirements and activities (at
International Locations). May assist with facilities space planning
or office set-up.
- May screen and prioritize manager's mail and email.
- Assists in the orientation of new administrative assistants and
- Ongoing, acts as a resource to other administrative assistants
and is cross-trained to cover for another administrative assistant
if he/she is out of the office for an extended period of
time.Knowledge, Experience and Skills:
- Excellent verbal, written, and interpersonal skills are
- Requires knowledge and understanding of administrative and
office policies and procedures.
- Must possess good proofreading and editing skills of technical
- Has the ability to review the work of lower level
- Advanced knowledge and experience using a number of office
- Works under minimal supervision.
- Receives occasional direction from manager to perform
non-routine job responsibilities and duties.Basic Qualifications:
- Requires a minimum of a high school diploma plus 3+ years
administrative experience.If this is not the right move for you now
but remain interested in a career at Gilead Sciences please connect
with us via our talent community: About Gilead:Gilead Sciences,
Inc. is a research-based biopharmaceutical company that discovers,
develops and commercializes innovative medicines in areas of unmet
medical need. With each new discovery and investigational drug
candidate, we seek to improve the care of patients living with
life-threatening diseases around the world. Gilead's therapeutic
areas of focus include HIV/AIDS, liver diseases, cancer and
inflammation, and serious respiratory and cardiovascular
conditions.For jobs in the United States:As an equal opportunity
employer, Gilead Sciences Inc. is committed to a diverse workforce.
Employment decisions regarding recruitment and selection will be
made without discrimination based on race, color, religion,
national origin, gender, age, sexual orientation, physical or
mental disability, genetic information or characteristic, gender
identity and expression, veteran status, or other non-job related
characteristics or other prohibited grounds specified in applicable
federal, state and local laws. In order to ensure reasonable
accommodation for individuals protected by Section 503 of the
Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment
Act of 1974, and Title I of the Americans with Disabilities Act of
1990, applicants who require accommodation in the job application
process may contact for assistance.Following extensive monitoring,
research, consideration of business implications and advice from
internal and external experts, Gilead has made the decision to
require all U.S. employees and contractors to receive the COVID-19
vaccines as a condition of employment. "Full vaccination" is
defined as two weeks after both doses of a two-dose vaccine or two
weeks since a single-dose vaccine has been administered. Anyone
unable to be vaccinated, either because of a sincerely held
religious belief or a medical condition or disability that prevents
them from being vaccinated, can request a reasonable
accommodation.For more information about equal employment
opportunity protections, please view the 'EEO is the Law' poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE
FAMILY AND MEDICAL LEAVE ACT PAY TRANSPARENCY NONDISCRIMINATION
PROVISION Our environment respects individual differences and
recognizes each employee as an integral member of our company. Our
workforce reflects these values and celebrates the individuals who
make up our growing team.Gilead provides a work environment free of
harassment and prohibited conduct. We promote and support
individual differences and diversity of thoughts and opinion.For
Current Gilead Employees and Contractors:Please log onto your
Internal Career Site to apply for this job.
Keywords: Gilead Sciences, Inc., San Mateo , QA Administrative Coordinator, Administration, Clerical , San Mateo, California
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