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Senior Administrative Assistant

Company: Guidewire Software Inc.
Location: San Mateo
Posted on: January 3, 2022

Job Description:

Guidewire Software is looking for a business minded, highly organized, take-charge Senior Administrative Assistant to support our Product Development and Operations organization. The ideal candidate will play a central role in keeping the business operations/activities organized, on track and moving forward for the Executives and their teams. Candidates must have exceptional communications skills, be flexible yet thorough, and possess the ability to manage multiple tasks efficiently while working productively in a fast-paced, team-oriented environment. We're looking for someone who aspires to be a business partner and take ownership of the role.


  • Expert-level knowledge on Word, PowerPoint, Excel
  • A great artistic eye to create graphics and presentations for executive-level audiences
  • Strong written and oral communication skills for working cross-functionally with senior leaders, board members, customer executives, and investors
  • Coordinate internal and external high level meetings and conferences
  • Proactively manage multiple calendars and coordinate travel and meeting arrangements
  • A keen attention to detail when providing administrative support on tasks including; email screening, calendar and phone management, travel arrangement, preparation and tracking of expense reports and coordination and prep for meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
  • A strong sense of confidentiality and integrity while working on sensitive projects
  • Business savviness to keep a pulse on what's going on in other teams and to connect the dots between the Product team and elsewhere in Guidewire
  • A collaborative nature when partnering with the team to advance goals and objectives, all while gaining insight into Guidewire's strategic initiatives.
    Core Qualifications and Key Competencies
    • Bachelor's degree preferred and at least 5 years in an administrative role with C-level executives in a fast-paced public technology company or supporting a client-facing team
    • Ability to recognize and appropriately handle highly sensitive and confidential material and information
    • Excellent verbal and written communication skills
    • Must have proven track record of effective leadership skills
    • Proactive; anticipates the needs of executives
    • Willingness to be available as required and/or upon short notice
    • Intelligent, confident, high integrity
    • Extremely strong organizational, project and time management skills
    • Strong sense of urgency and efficiency in completing work and meet deadlines
    • Ability to take self-initiative, be proactive, and offer creative solutions to problems
    • Expert knowledge on MS Word, Excel, PowerPoint and web applications. Experience with productivity apps (HR, expense reporting, travel, purchasing, etc.) preferable

      About Guidewire

      Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently.

      Guidewire combines core, data, digital, analytics, and AI to deliver our platform as a cloud service. More than 400 insurers, including the largest and most complex in the world, run on Guidewire.

      As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1000+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of add-ons that accelerate integration, localization, and innovation.

      Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.

      Disability Accommodations and Guidewire's Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to or . If things do not go as hoped, we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation, or receiving a notice of your non-selection for a vacancy, call or e-mail to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision, who will then notify you in writing of a decision within 10 business days.

Keywords: Guidewire Software Inc., San Mateo , Senior Administrative Assistant, Administration, Clerical , San Mateo, California

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