Event Planner-Administrative Float
Company: Stanford Medicine
Location: San Mateo
Posted on: May 13, 2022
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Job Description:
Stanford University, one of Silicon Valley's largest and unique
employers and its mission is to educate future leaders and promote
interdisciplinary, world-class research and teaching. This passion
makes Stanford an intensely creative and rewarding place to work.
This is an excellent opportunity for a highly self-motivated
learner willing and eager to take on new challenges in a dynamic
and fast-paced environment. We are seeking an Administrative
Associate 3 to serve as an event planner as well as provide
high-level administrative support in the department. The ideal
candidate will possess excellent organizational skills with
attention to detail, excellent verbal and written communication
skills, excellent customer service and interpersonal skills. Duties
include: Act on behalf of the supervisor, department manager, or
chair in regards to establishing priorities and identifying and
resolving problems that are administrative in nature. Oversee
and/or perform duties associated with scheduling, organizing, and
operating complex conferences, seminars, and events, including
arranging with vendors for services, overseeing the production and
distribution of materials, administering logistics, and managing
event within budget. Compose and draft documents and correspondence
for presentations, course handouts, grants, conferences, seminars,
and reports; perform substantial editing and fact checking. Create,
maintain, modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
websites. Plan and schedule calendar(s) with limited consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies. Create complex reports
and spreadsheets which may utilize specialized software and
systems. Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research, identify, and resolve discrepancies. May assist with
capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion.
Plan and coordinate office moves and/or minor renovation projects.
- Other duties may also be assigned DESIRED QUALIFICATIONS: Prior
work experience at Stanford University and/or in higher education
strongly preferred Understanding of the organization of Stanford
University Medical Center or similar academic medical center
preferred Ability to work independently, prioritize workload and
meet strict deadlines High level of attention to detail and
accuracy. Demonstrated ability to act with tact and maintain
confidentiality. Demonstrated problem solving and analytical
skills. Demonstrated ability to work well with Stanford colleagues
and clients and with external organizations. EDUCATION & EXPERIENCE
(REQUIRED): High school diploma and four years of administrative
experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer
skills and demonstrated experience with office software and email
applications. Demonstrated success in following through and
completing projects. Excellent organizational skills and attention
to detail. Strong verbal and written communication skills.
Excellent customer service and interpersonal skills. Ability to
prioritize, multi-task, and assign work to others. Ability to take
initiative and ownership of projects. Ability to routinely and
independently exercise sound judgment in making decision. PHYSICAL
REQUIREMENTS: Constantly perform desk-based computer tasks.
Frequently sitting. Occasionally stand/walk, reach/work above
shoulders, grasp lightly/fine manipulation, grasp forcefully, use a
telephone, sort/file paperwork or parts, lift/carry/push/pull
objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat,
kneel/crawl. - Consistent with its obligations under the law, the
University will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job. WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with
Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned. Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, http://adminguide.stanford.edu As an
organization that receives federal funding, Stanford University has
a COVID-19 vaccination requirement that will apply to all
university employees, including those working remotely in the
United States and applicable subcontractors. To learn more about
COVID policies and guidelines for Stanford University Staff, please
visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
Additional Information Schedule: Full-time Job Code: 4103 Employee
Status: Regular Pay Grade: F Department URL:
http://neurosurgery.stanford.edu Requisition ID: 92162 As an
organization that receives federal funding, Stanford University has
a COVID-19 vaccination requirement that will apply to all
university employees, including those working remotely in the
United States and applicable subcontractors. To learn more about
COVID policies and guidelines for Stanford University Staff, please
visit
https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
Keywords: Stanford Medicine, San Mateo , Event Planner-Administrative Float, Administration, Clerical , San Mateo, California
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