Administrative Associate & Fellowship Program Coordinator
Company: Stanford Medicine
Location: San Mateo
Posted on: November 13, 2022
The Department of Orthopaedic Surgery is seeking an
Administrative Associate 3 to join our team. This position will
serve as the Sports Medicine Fellowship Coordinator and work in a
dynamic, collaborative and supportive environment and have the
opportunity to support physicians who are leaders in their field.
The desired candidate is detail-oriented and conscientious, with
excellent written and oral communication and interpersonal skills.
To learn more about the department please visit us at: The
successful candidate will demonstrate:
- Outstanding communication and relationship building
- Strong attention to detail, and competence to manage multiple
priorities and respond effectively with limited guidance.
- Drive to establish themselves as a leading contributor within
the Department of Orthopaedic Surgery and Stanford Medicine. Duties
- Act on behalf of the supervisor or faculty member in regards to
establishing priorities and identifying and resolving problems that
are administrative in nature.
- Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.
- Compose and draft documents and correspondence for
presentations, course handouts, grants, conferences, seminars, and
reports; perform substantial editing and fact checking. Create,
maintain, modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
- Plan and schedule calendar(s) with limited consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize
specialized software and systems.
- Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research, identify, and resolve discrepancies. May assist with
capital or special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion.
Plan and coordinate office moves and/or minor renovation projects.
- Other duties may also be assigned DESIRED QUALIFICATIONS:
- 4-year degree plus a minimum of 2 years' experience or a
- Academic Experience. EDUCATION & EXPERIENCE (REQUIRED): High
school diploma and four years of administrative experience, or
combination of education and relevant experience. KNOWLEDGE, SKILLS
AND ABILITIES (REQUIRED):
- Advanced computer skills and demonstrated experience with
office software and email applications.
- Demonstrated success in following through and completing
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment
in making decisions. PHYSICAL REQUIREMENTS :
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp
lightly/fine manipulation, grasp forcefully, use a telephone,
sort/file paperwork or parts, lift/carry/push/pull objects that
weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with
its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
her job. WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
As an organization that receives federal funding, Stanford
University has a COVID-19 vaccination requirement that will apply
to all university employees, including those working remotely in
the United States and applicable subcontractors. To learn more
about COVID policies and guidelines for Stanford University Staff,
Keywords: Stanford Medicine, San Mateo , Administrative Associate & Fellowship Program Coordinator, Administration, Clerical , San Mateo, California
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