Administrative Assistant

Company: Loral Landscaping
Location: San Mateo
Posted on: January 25, 2023

Job Description:

Loral Landscaping, Inc. is a family run landscape management company that has been servicing the San Francisco Bay Area since 1976. Our services include commercial maintenance, irrigation management, and landscape construction.
Role and Responsibilities - Administrative Assistant
The administrative assistant collaborates with the rest of our office staff to deliver excellent customer service by managing customer service requests and proposals. Our ideal candidate has 3-5 years of experience working in an office setting and knowledge of the landscape industry. The ideal fit is self-motivated, enjoys interacting with customers, and is always looking for ways to improve administrative procedures.Responsibilities and Duties
--- Provide excellent customer service by proactively communicating with clients regarding work orders, proposals, and construction timelines--- Process incoming work orders from property management associations and work with supervisors to dispatch and complete work orders on time--- Answer phone calls from current and prospective clients regarding their proposals and service needs--- Create landscape and tree proposals, working with project managers to deliver to clients on time--- Coordinate plant and material orders for approved jobs--- Work with project managers and supervisors to ensure all required materials are accounted for and replacements are quickly ordered if needed--- Assist with financial and accounting tasks including posting bills, generating invoices, and making online payments--- Process and edit irrigation and extra work invoices made by supervisors and transfer into QuickBooks accounting--- Assist with entering employee timecards and processing payroll--- Miscellaneous office tasks as neededEducation/ Experience
--- 2+ years of administrative assistant experience--- Strong oral and written communication skills and the ability to work in a semi-open office setting--- Demonstrated high level of organization to apply to administrative tasks--- Ability to manage time sensitive projects while multi-tasking daily duties and requests--- Knowledge of Microsoft Office365 Suite (Outlook, Word, Excel, PowerPoint)--- A positive, can-do attitude--- Able to lift 25 lbs.Preferred Qualifications
--- Experience working with QuickBooks Accounting software--- Knowledge of QuickBase Database system or similar programs (Excel, Sheets)--- Plant/ tree identification of common Bay Area speciesHiring Details:
--- Hours: 7:30am - 4pm Monday through Friday--- Location: In person at our San Mateo office--- Desired start date May 2022, exact date to be determinedCompensation:
--- $20-$24 hourly rate, commensurate with experience. Paid bi-weekly.--- Benefits include paid holidays, sick leave, and personal leave

Keywords: Loral Landscaping, San Mateo , Administrative Assistant, Administration, Clerical , San Mateo, California