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Project Manager II - PMO

Company: JBS International
Location: San Mateo
Posted on: November 18, 2022

Job Description:

At JBS, we believe that strong project management is at the heart of fulfilling our vision to make real progress for real people, every day. We are a project centered company, reliant on the successful execution of projects to fuel the growth and sustainability of the company. Therefore, JBS Project Managers must be skilled in guiding projects from launch to close, and they must be curious and passionate changemakers. Under general supervision of a more senior project manager (e.g., Project Director, PMO Director), the Project Manager II oversees multiple projects or one larger project. He/she/they implement(s) JBS project management best practices in one or more JBS projects and plays a central role in connecting projects to the tools and resources they need to function smoothly. The Project Manager II uses a high level of attention to detail and organization in managing all aspects of a JBS project relative to scope, budget, timeline, and quality. The successful candidate will take an active role in continually developing/refining procedures in concert with the Project Management Office (PMO) to increase efficiencies while maximizing responsiveness to client needs-this position is housed within the PMO with a special focus detailed below. ESSENTIAL JOB FUNCTIONS:

  • Manage the day-to-day functions of assigned project(s) following established guidelines required by the client and JBS policies, procedures, and best practices
  • Develop project workplan and schedule including prioritization of assigned tasks in coordination with the Project/PMO Director
  • Ensure project deliverables meet client and JBS quality standards through development and implementation of internal review processes
  • Establish, track, and maintain project commitments with external partners (i.e., consultants, vendors, subcontractors, temp staff) by developing of agreements and scopes of work
  • Manage project budget by reviewing and tracking consultant vouchers, subcontractor invoices and other project expenditures. Track monthly project spending information and develop budget forecast of budget expense reports inclusive of burn rates and cost-to-complete estimates
  • Develop and manage any project performance tracking and dashboard systems
  • Ensure the implementation of standardized JBS project management best practices; when needed, develop project-related guidance documents including standard operating procedures (SOPs) in consultation with the project director/PMO
  • Identify and connect project team members to the tools and templates that support project goals and objectives
  • Anticipate project risks, elevate information to project leadership, problem-solve implementation issues, and where appropriate, circulate lessons learned to project team members and/or the PMO
  • Research, develop, and deploy appropriate technological solutions to increase project effectiveness and efficiency
  • Play a key role in project resource management including the recruitment, hiring, and onboarding of new project staff
  • Maintain organized documentation of project deliverables, background information, project progress detail, and available resources
  • Assist in the preparation of monthly and semiannual reports to meet contract requirements and/or JBS corporate requirements
  • Act as a reliable point of contact for client staff ensuring requests and inquiries are addressed quickly, thoroughly, and professionally
  • Provide strengths-based supervision to project coordination staff (where applicable) ensuring task alignment that matches both staff skill and professional development goals as well as fully covers the required activities for which they are responsible
  • Support JBS business and proposal development efforts as directed by supervisor Project Manager II PMO Special Focus - As a PM II working as a core member of the JBS PMO team, you will deliver projects yourself, and will guide and direct others in successful project deliveries. You will be responsible for at least one key function of the PMO, for which you'll be expected to define needed interventions, support the enactment of recommended solutions, and deploy process changes across JBS.
    • At the Project Manager II level, actively forward the PMO's mission to establish the JBS way for effective project management, linking projects to corporate strategic goals and reconciling resource capacity versus demand to ensure project teams have the tools and resources they need to fulfill the JBS Vision to make real progress for real people.
    • Act as a Project Management subject matter expert to JBS projects in assigned area(s) such as project budget management and forecasting, governance, training, project health metrics, and/or PM innovation and automation.
    • Project manage the PMO by planning, executing, and monitoring activities that further the work of the PMO as defined in the PMO Roadmap
    • In collaboration with the VP of Quality and Performance, support project quality reviews from cradle to grave with a focus on anticipating risk and recognizing themes and lessons learned across projects
    • Identify need, architect, stand up, and maintain value-adding PMO reporting and communication MINIMUM JOB QUALIFICATIONS
      Education: Bachelor's degree in social services, public health, business administration, or other related fieldLanguage: English fluency (oral and written). Experience: A minimum of 5 years of project management experience working in a human services or public health related field or working on a similar project (e.g., in scope, budget, etc.). Knowledge: Intermediate understanding of project management best practices and methodologies. Skills: Demonstrates strong attention to detail; well organized; can determine priority of assigned tasks with minimal guidance and can manage time to ensure tasks are completed on time and at the expected level of quality. Works well with others in a positive, courteous, and professional manner; functions well as a member of a team and can also work independently and without extensive supervision. Can handle multiple tasks at various stages and has the flexibility needed to adjust to last-minute requests for information and changing priorities or procedures. Takes initiative; asks questions when appropriate to do so. Takes a proactive approach to problem solving. Is verbally articulate and clear in oral and written communication. Anticipates potential project risks and implements plans to avoid them. Software Proficiency: Microsoft Office Suite (including at least an intermediate proficiency within Excel) OTHER DUTIES AS ASSIGNED: This position description should not be construed to imply that these requirements are the exclusive standards of the position nor will it be the sole basis for any subsequent employee evaluations. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.
      Education: Master's degree. Project Management Professional (PMP) certification. Agile project management certifications (e.g., Certified ScrumMaster (CSM), PMI Agile Certified Practitioner (PMI-ACP)). Experience: Experience managing project budgets totaling $2,000,000 or more. Proven ability in constructing and carrying out effective work plans, developing low-code/no-code project management solutions, working between technical and non-technical teams and/or supervising teams of up to five staff members. Knowledge: Applied project management knowledge in the areas of government contracting, grants and cooperative agreement management, quality management, data analysis, and/or SDLC processes. Software Proficiency: Microsoft SharePoint, Survey Management Platforms (e.g., Survey Monkey, Select Survey, Google Forms), Webinar Management Platforms (e.g., Microsoft Teams, Zoom, WebEx, Adobe Connect), Project Management Platforms (e.g., Smartsheet, MS Project), Listserv Platforms (e.g., MailChimp)This position is subject to availability of funds and to any and all restrictions contained in the contract or contracts that provide funding for this position.APPLICATION INFORMATION: If you meet the minimum requirements for this position, please click on the "Apply" link posted below and complete the application. Please include a cover letter, resume, and at least three (3) professional references.Our company is an equal opportunity/affirmative action employer. Applicants can learn more about the company's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster at EEOPost.pdf. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.

Keywords: JBS International, San Mateo , Project Manager II - PMO, Executive , San Mateo, California

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