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Senior Specialist Records Management/Information Governance

Company: Gilead Sciences, Inc.
Location: San Mateo
Posted on: January 23, 2023

Job Description:

Senior Specialist Records Management/Information Governance
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead's therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company's five core values. That's because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia and Australia. Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.

Senior Specialist - Records Management / Information Governance

Specific Responsibilities and Skills

The Senior Specialist - Records Management/Information Governance is a key contributor to the global Privacy, Cybersecurity, and Information Governance team ("PCI team") and is responsible for managing global information governance operations and compliance across the organization. The PCI team serves as the legal arm of the organization's global privacy program, including but not limited to, daily operations of the program, implementation, maintenance of policies and procedures, monitoring program compliance, and training. The PCI team is a global function and provides matrixed support to corporate business lines and affiliates. The Senior Specialist will focus on Information Governance and reports to the Global Information Governance Lead; with opportunity to support privacy and cybersecurity initiatives as needed and desired.

Responsibilities include, but are not limited to:

  • Independently manage increasingly complex information governance projects, including collaboration with Gilead global affiliates.
  • Participate in developing strategic guidance for the Information Governance program.
  • Assist with the Global roll out of the Information Governance program including that of Records Coordinators.
  • Manage projects related to company initiatives involving information governance, including developing/reviewing policies, and providing guidance on enterprise IT tools.
  • Assist with onsite and offsite orders and system processes.
  • Remain current with industry standard best practices and technology.
  • Manage vendors for outside services for records and information operations such as offsite records storage, scanning and indexing services, etc.
  • Help maintain policies, procedures, reference documents, and other materials in support of information governance functions.
  • Update and maintain retention schedules supporting departments on a global level
  • Coordinate with business teams to ensure awareness of best practices on information governance topics.
  • Represent information governance on internal committees as needed.
  • Champion the information governance program to management and local and global stakeholders to heighten their awareness, understand business needs, and garner support for initiatives.
  • Work closely with IT and business partners to ensure information governance requirements are included in new systems.
  • Develop, review, and update department and affiliate record retention schedules.
  • Learn and understand business strategies and priorities and their implications on technology architecture and standards and data governance.

    Qualifications
    • B.A. or B.S. degree in information science, technology, or legal related field; J.D. a plus, but not required.
    • 3+ years of experience in information governance, or related field.
    • Experience prioritizing and managing multiple projects with varying deadlines.
    • Proven track record of project and process development, implementation and project management.
    • Ability to understand and adapt to emerging technologies and complex processes.
    • Records management or information governance certification (e.g., CRM, IGP) a plus.
    • IT Management or Systems experience a plus.
    • Some understanding of privacy and data protection principles preferred.
    • Excellent analytical, as well as verbal and written communication skills.
    • Ability to work independently and know when to seek guidance or elevate.
    • Strong problem-solving skills with the desire to take ownership of issues and follow through until resolution.
    • Eagerness and ability to dive into technical details to understand information governance implications and requirements.
    • Experience working in complex organizational context, often without formal authority, in a highly matrixed environment.
    • Must be able to work in a team environment and support a global program across multiple time zones.

      As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance. For more information about equal employment opportunity protections, please view the EEO is the Law poster


      For jobs in the United States:

      As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

      Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kong employees and contractors to receive the COVID-19 vaccines as a condition of employment. "Full vaccination" is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.

      For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

      NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
      YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

      PAY TRANSPARENCY NONDISCRIMINATION PROVISION

      Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

      Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

      For Current Gilead Employees and Contractors:

      Please log onto your Internal Career Site to apply for this job.

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Keywords: Gilead Sciences, Inc., San Mateo , Senior Specialist Records Management/Information Governance, Executive , San Mateo, California

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