Clinical Research Operations Specialist II

Company: Stanford University
Location: San Mateo
Posted on: January 19, 2023

Job Description:

The Stanford Center for Clinical Research (SCCR) is a growing academic research organization within the Stanford Department of Medicine. Our mission is to conduct and promote high-impact, innovative clinical research to improve human health.

SCCR is seeking a Clinical Research Operations Specialist II to conduct and manage multi-site clinical trials. Research will be conducted in a variety of therapeutic areas, including cardiovascular medicine. The Clinical Research Operations Specialist II will be responsible for the management of virtual and multisite operations by ensuring adequate study start up, regulatory submissions and training of each of the study sites in preparation for site activation. This position will be the main point of contact for the study sponsor and the study PI. This position will assist in the management of the entire study from startup to closeout and will ensure adherence to regulatory requirements.

In addition to the core duties described below, this position will be responsible for the following: a) leading efforts in collection of participant safety data; b) drafting and reviewing study Operations Manuals and Documents; and c) tracking study issues. This may be a hybrid position.

At SCCR, we strive to find team members who are passionate about their work, flexible, fun, and want to deliver results. We place a high priority on equipping our staff to perform their job efficiently, helping them acquire new skills and grow within the organization. We encourage our team to have a healthy balance between work commitments and life outside of work and provide support to achieve this balance. If you are looking to make a large impact through global-reaching clinical research, we encourage you to apply!

Duties include:

• Oversee subject recruitment and study enrollment goals. Determine effective strategies for promoting/recruiting research participants and retaining participants in long-term clinical trials.
• Oversee data management for research projects. Develop and manage systems to organize, collect, report, and monitor data collection. Extract, analyze, and interpret data.
• Develop project schedules, targets, measurements, and accountabilities, as assigned. Lead team meetings and prepare/approve minutes.
• Formally supervise, train, and/or mentor new staff or students, as assigned, potentially including hiring, preparing or assisting with the preparation of performance evaluations, and performing related duties, in addition to instruction on project work.
• Audit operations, including laboratory procedures, to ensure compliance with applicable regulations; provide leadership in identifying and implementing corrective actions/processes. Monitor Institutional Review Board submissions, and respond to requests and questions.
• Collaborate with principal investigators and study sponsors, monitor and report serious adverse events, and resolve study queries.
• Provide leadership in determining, recommending, and implementing improvements to policies/processes; define best practices.
• Develop study budget with staff and principal investigator, identifying standard of care versus study procedures. Track patient and study specific milestones, and invoice sponsors according to study contract.
• Ensure regulatory compliance. Regularly inspect study document to ensure ongoing regulatory compliance.
• Work with principal investigator to ensure Investigational New Drug applications are submitted to the FDA when applicable. Ensure Institutional Review Board renewals are completed. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
  
  DESIRED QUALIFICATIONS:
  • Clinical research certification from ACRP, SOCRA, or Stanford's CROP
  • Bachelor's degree in Clinical Research/Public Health/ Business or related field
  • 2 years experience in project management and clinical research projects
  • Excellent communication skills
  • Excellent speaking and writing skills
  • Demonstrated ability to write manuals and procedural documents
  • Demonstrated ability to give presentations to stakeholders
  • Knowledge of Clinical Research Study Startup processes including IRB submissions, site feasibility analyses
  • Experience developing budgets
  • Experience supervising, training, and/or mentoring new staff or students
  • Strong leadership skills necessary for determining, recommending, and implementing improvements to policies/processes and best practicesEDUCATION & EXPERIENCE (REQUIRED):
    • Bachelor's degree in a related field and two years of experience in clinical research, or an equivalent combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
      • Strong interpersonal skills.
      • Proficiency in Microsoft Office and database applications.
      • Experience with research protocols and regulatory or governing bodies, which include HIPAA and FDA regulations, Institutional Review Board requirements, and Good Clinical Practices.
      • Knowledge of medical terminology.CERTIFICATIONS & LICENSES:
        • Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred. May require a valid California Driver's License.PHYSICAL REQUIREMENTS:
          • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
          • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
          • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
            
            WORKING STANDARDS:
            • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
            • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
            • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .Why Stanford is for You
              Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
              • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
              • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
              • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
              • Discovery and fun. Stroll through historic sculptures, trails, and museums.
              • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
                
                As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit
                
                

Keywords: Stanford University, San Mateo , Clinical Research Operations Specialist II, Healthcare , San Mateo, California