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Facilities and Tech Assistant/Driver

Company: Jewish Family and Children's Services
Location: San Mateo
Posted on: May 3, 2021

Job Description:

Under the supervision of the Officer Manager of the Peninsula Region, the Facilities and Tech Assistant/Driver provides facilities related and technical support services, including meeting room set up at the Peninsula offices in Palo Alto and San Mateo and transporting of clients.

The Facilities and Tech Assistant/Driver is trained in security and emergency procedures and works with staff to maintain up to date first aid supplies and emergency related supplies; oversees the donation center process and works with Facilities staff following procedures to store and distribute items in a timely and efficient manner. The Tech Assistant/Driver understands and assists in meeting budget and services goals, understands the mission and objectives of Jewish Family and Childrens Services and works within the limitations of the Agencys resources and grant-funded guidelines.

JOB DUTIES AND RESPONSIBILITIES

  1. Serves as onsite facilities, technical assistant and driver for the Peninsula Region (Palo Alto and San Mateo offices). 
  2. Maintains security procedures and is responsible for ensuring that cameras, the garage door, alarm systems and other security systems are maintained and operational for both offices. 
  3. Sets up and tears down rooms and AV equipment for both offices (including laptop computers, projectors, video conference equipment and speakers) for day and evening meetings as scheduled in Outlook; reviews room schedules regularly and ensure rooms are clean and operable. 
  4. Sets up new employee workstations and clears out departing employee workstations for both offices. 
  5. Works with Peninsula staff to maintain the offices in accordance with JFCS standards, provides routine maintenance of agency buildings, including furniture, floor surfaces, lamp replacement for lighting fixtures, staff rooms, meeting rooms, library, bathrooms and other common areas as necessary and reports major items to management for corrective action. 
  6. Supports the region's Donated Goods program including maintaining donations areas, moving donated goods, maintaining inventories of goods brought to storage, and occasionally delivering donated goods to clients or picking up donated goods from donors. 
  7. Serves as a driver for the Agency four-passenger/wheelchair accessible van and coordinates pickups and deliveries of primarily senior citizens within the schedule of other activities included in this job description. Participates in the preventative maintenance schedule for JFCS vehicles. 
  8. Serves as driver for wheelchair bound or frail clients as part of JFCS RIDES program; serves as a driver for the Food Bank on the peninsula and the SF region when needed. 
  9. Practices safety measures and standard driving procedures. 
  10. Participates in training programs as required by agency for carrying out duties of job. Serves as part of the team that prepares for agency disaster preparations, emergency procedures and will attend meetings and trainings, conducted by both the agency and county organizations. 
  11. Serves as back up receptionist at front desk, on an as needed basis.  
  12. Maintains strict confidentiality and works cooperatively with all involved staff and volunteers as appropriate. 
  13. Helps with office errands and other related tasks as identified.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Must be able to remain in a stationary position 50% of the time. 
  • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. 
  • Constantly operates a computer and other office productivity machinery, such as calculator, copy machine, and computer printer. 
  • May be required to lift up to 75 pounds. 
  • Occasionally climb ladders. 
  • The person in this position requires communication with departmental staff, employees, and outside customers regarding payroll and accounting issues. Must be able to exchange accurate information in these situations. 
  • Exposure to low to moderate noise levels characteristic of working in an office environment. 
  • Regular driving of agency vehicles including automobiles, vans, and small buses (however not providing livery service)
  • QUALIFICATIONS

  • Minimum of three years (3) in facilities, housekeeping, or janitorial service required. 
  • High school diploma required. Additional education or equivalent experience preferred. 
  • Familiarity with basic trades such as carpentry, electrical, plumbing. 
  • Demonstrated ability to set up and use office equipment required (computers, photocopiers, postage meters, etc.). 
  • Valid California Driver's License and good driving record required. 
  • Ability to work independently as well as in cooperation with others, to set priorities appropriately, to work effectively under time constraints, and to maintain confidentiality. 
  • Knowledge of, and/or sensitivity to, the provision of social services.
  • This is a part-time, hourly, non-exempt position with no benefits.

    The above statement is intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

 

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Keywords: Jewish Family and Children's Services, San Mateo , Facilities and Tech Assistant/Driver, Other , San Mateo, California

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