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Executive Assistant - I

Company: Integrated Resources, Inc
Location: San Mateo
Posted on: May 11, 2022

Job Description:

Job Description:
*** is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Client has operations in North, South and Central America, Europe, Africa, Asia and Australia. Client makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.
The Administrative Assistant will report to the Executive Director, Global Corporate Giving based in Foster City, CA. The position will support the Corporate Social Responsibility teams within Public Affairs.
Specific Responsibilities
Scheduling meetings (including web conferences and teleconferences) and managing team schedules in Outlook
Schedule team-related events
Arranging travel
Preparing expense reports
Process vendor contacts and invoices
Budget tracking
Manage the Grants inbox
Communications as needed
Presentation support and preparation (specifically PPT saavy)
Organizing, managing and maintaining department files, processes; tracking payment of invoices and orders; managing purchase orders on Client internal systems and working with vendors
Essential Duties and Job Functions
Supports ED and broader team on tasks including travel arrangements, expense processing, agreement and contract processing, meeting coordination and scheduling
Tracks team budget, purchase orders and invoices
Gathers, collects, records, tracks and verifies information from multiple sources, and conducts internet searches as directed
Creates or may assist in the creation of presentation materials
Liaises with external agencies or organizations to coordinate activities
Working with corporate communications function, helps to coordinate communications and logistics for external and internal events
Interacts with a variety of internal and external stakeholders
Handles confidential information with discretion and in compliance with all regulations
Knowledge, Experience and Skills
Requires a High School diploma with 2 years related experience, or Associate Degree with 1 year administrative experience
Ability to work in a fast-paced environment with changing priorities
Excellent verbal, written, and interpersonal skills are required
Works under limited supervision and may receive general direction on new lines of work or special assignments
Must be detail-oriented
Requires knowledge and understanding of administrative and office policies and procedures
Intermediate to advanced knowledge and experience using a number of MS Office software such as Excel, PowerPoint, Word, Access, etc.
PowerPoint and presentation skills are critical
Refers to specific and detailed procedures and instructions
Collaborates with other teams/functions

Will need to be an EXPERT in PowerPoint and help with Presentations. Agile and Creativity.

Budget Tracking, Interfacing with stakeholders, and helping team with calendaring.

Keywords: Integrated Resources, Inc, San Mateo , Executive Assistant - I, Other , San Mateo, California

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