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Executive Assistant

Company: Illumina
Location: San Mateo
Posted on: May 13, 2022

Job Description:

At our Illumina Foster City location, there is an opening for a Executive Assistant. This is an opportunity to support Illumina Lab Services and its leadership team.

  • Reports to VP and typically supports a department, function or site.
  • Maintains executives appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
  • Prepares reports by collecting and analyzing information.
  • Answers, screens and directs telephone calls.
  • Provides information by answering questions and requests.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Organizes, reconciles and submits expense reports in Concur.
  • Acts as an ambassador for Illumina - internally & externally, exhibiting a positive attitude and living our values.
  • Demonstrates strong business partnership with multiple departments, functions, sites or leaders.
  • Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
  • Implements practices to increase productivity and where appropriate, effectively manages communications.
  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
  • Handles details of a highly confidential and critical nature.
  • Organizes and plans a variety of events including conferences and meetings.


    • Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
    • Ability to demonstrate professional presence to engage effectively with customers/partners at executive level.
    • Must have a high level of proficiency in Outlook, Word, Excel and Power Point.

      Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.
      Concerns regarding COVID-19 continue as positive cases are experienced in the communities in which we operate. Please be aware that, as a condition of employment, Illumina may require proof of COVID vaccination in accordance with local statutory requirements (subject to limited exceptions) beginning November 1, 2021.
      At Illumina, we strive to foster a diverse and inclusive workplace by cultivating an environment in which everyone contributes to our mission. Built on a strong foundation, Illumina has always been rooted in openness, collaboration, and seeking alternative views and perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and demonstrate our collective commitment to diversity and inclusion in the communities we live and work. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. If you require accommodation to complete the application or interview process, please contact To learn more, visit:

Keywords: Illumina, San Mateo , Executive Assistant, Other , San Mateo, California

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