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Program Associate

Company: Brilliant Corners
Location: San Mateo
Posted on: June 14, 2022

Job Description:

Job DescriptionWho We AreFounded in 2004, Brilliant Corners provides innovative housing and housing-related services to those transitioning from or at risk of homelessness or institutionalization. We develop, own, and manage multi-family supportive housing and licensed residential care homes. Additionally, we implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veteran services, and health care sectors.In short, we do good work.We have offices statewide with a staff of passionate people. While we are growing rapidly, we are also selective: Were seeking inspired, talented people who want to be effecting profound change and who have fun doing it.Position SummaryProvide critical support to Housing Services team assisting in Administrative support, keeping up-to-date records and aiding in marketing efforts. Use company-designed project management tools to ensure timely, cost-effective, planful, and well-organized project coordination. The purpose of this position is to perform administrative back-office functions of moderate complexity and difficulty in accordance with the office procedure of this department. May include a combination of answering telephones, bookkeeping, typing or word processing, and filing; attending housing acquisition related events including team meetings, workshops and site meetings as required.Responsibilities

  • Develop and maintain files, binders, and other records, and manage documents and information systems to ensure objectives are achieved.
  • Verify expense reports, credit card charges and underlying receipts
  • Compose and type routine correspondence and reports.
  • Perform special assignments, studies, and routine administrative functions as directed
  • Assist in preparation of mailings, newsletters, brochures, grant applications, holiday letters, and other communication as directed
  • Assists in obtaining appropriate signatures, approvals, and transferring all financial information to appropriate departments for further processing;
  • Provides administrative support to managers and supervisors; communicate with Housing Specialists, Housing Coordinators, and funders to answer questions, disseminate or explain information;
  • Perform technical duties such as working with multi-media software, setting up audio visual equipment, initiating video conferences, or operating phones or the internet, answering telephones, direct calls, take messages, manage work schedules and calendars, and arrange appointments;
  • Effectively and accurately communicate program information to funders, project stakeholders, and team members; keep team informed of program status and issues that may impact housing acquisition and services
  • Track, manage, file, and update databases (WF Recon, Billing Tracker, Box.com, and all required regulatory documents);
  • Create and maintain comprehensive program documentation that may include a wide variety of template, company-sanctioned marketing materials such as maps, reports, executive summary brochures for in-house, flyers, and client presentations;
  • Support meetings and special occasions by scheduling, preparing mailings, assembling materials, and arranging for refreshments.
  • Work closely and collaboratively with other departments and staff
  • Support agency funding requests and other government applications as necessary;
  • Other duties as assigned.RequirementsMindsetsGood customer service matters to you. You take pride in your customer service and believe that its a reflection on you, your work and the organization you represent.

    You sweat the small stuff. Youve always been a details person. You live in the forest but focus on the trees. Having a consistent look and feel, and the finishing touches, matter. To you, getting the details right is essential to a good outcome.

    Youre obsessed with organization. Youre known as someone who gets things done quickly and calmly. You can handle many responsibilities at once and you instinctively discern between whats important and whats urgent. Things dont fall through the cracks.

    Youre a hungry learner. You enjoy constantly taking in new information and solving problems. You are committed to continuous learning about the world and the work around you.

    You thrive in an entrepreneurial environment. Youre resourceful and at ease with ambiguity and rapid change. You possess a positive, can-do attitude, and are adept at identifying creative solutions that turn challenges into opportunities. You can handle many important responsibilities at once and youre rigorous about prioritization. You enjoy working collaboratively, but are also able to get things done on our own.RequirementsProfessional Experience
    • 1 to 2 years of successful administrative, project coordination or comparable experience.
    • Knowledge of or experience in non-profit housing development related services. Experience with homeless, veteran and/or developmentally-disabled populations a plus.Knowledge, Skills And Ability
      • Demonstrated writing and researching skills.
        • Excellent organizational, communication, and planning skills.
        • High degree of attention to detail and the ability to manage multiple deadlines efficiently and simultaneously.
        • Solid team player who is able to work well collaboratively on projects and under pressure.
        • Proficiency in common word processing, desktop publishing, and database software applications
        • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situation
        • Must have received or be willing to receive the COVID-19 vaccination by date of hire to be considered. Proof of vaccination required.BenefitsWhy work for Brilliant Corners?Financial & Retirement
          • Competitive Salary
          • Retirement Plan with 5% match
          • Employee Referral BonusVacation & Time Off
            • Generous Vacation Policy
            • Long List of Paid Holidays
            • Paid Sick TimeHealth Insurance
              • Medical Insurance 100% Covered
              • Dental/Vision/Disability Insurance
              • Flexible Spending AccountProfessional Support
                • Job Training
                • Professional Development
                • Employee Assistance ProgramFamily & Parenting
                  • Maternity & Paternity Leave
                  • Military Leave
                  • Family Medical LeaveOther Perks + Discounts
                    • Company Social Events
                    • Wellness InitiativesBrilliant Corners does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients

Keywords: Brilliant Corners, San Mateo , Program Associate, Other , San Mateo, California

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