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Executive Assistant

Company: Aston Carter
Location: San Mateo
Posted on: June 17, 2022

Job Description:

Executive Administrative Assistant $40-$45/Hour (ONSITE Palo Alto)

+ 4 Years of Executive / Administrative Assistant experience.

+ Calendaring Experience.

+ Travel Arrangement Experience.

+ No Healthcare Experience Required


+ Manage highly complex and dynamic calendars.

+ Schedule and assist with preparation for internal and external meetings.

+ Arrange frequent complex domestic and international travel, including visas. Ensure that Directors(s) have completed, accurate, and current details of travel arrangements, meeting locations and times, and participants, as well as documents and reports need for meeting participation.

+ Manage confidential information, files, and archiving. Organize and prepare documents requiring use of specialized software.

+ Manage and update Director CVs and bio-sketches as necessary.

+ Responsible for office management which includes identification and triage of issues/situations that come up regularly or unexpectedly.

+ Ability to juggle and prioritize. You will need to use your own judgement while working with 3 different medical directors with 3 different work styles.


Administration, Executive support

Top Skills Details:

Administration ,Executive support

Additional Skills & Qualifications:

Administrative Task

About Aston Carter:

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, San Mateo , Executive Assistant, Other , San Mateo, California

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