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Anatomical Gift Program Lead

Company: Stanford University
Location: San Mateo
Posted on: January 23, 2023

Job Description:

The following position is fully onsite and is .50 FTE (20 hours a week).

The Division of Clinical Anatomy is responsible for anatomy education programs for Stanford's undergraduate, graduate, and medical school students. It also offers programs and resources for the teaching of surgical techniques to residents and for ongoing development of surgeons throughout their careers.

We are seeking an experienced Administrative Associate 3 to provide high-level operational support in a complex academic environment in the School of Medicine. The Administrator will take the lead for all administrative needs for the Anatomical Gift Program, including regular policy review and process improvements. This includes the following:

  • Often the first point of contact for any donations received and in process
  • Answers body donor questions as needed via phone and email.
  • Makes independent and informed decisions for body acceptance/denial based on pre-established criteria.
  • Communicate with families, healthcare, professionals, hospices, others during process of registration and intake. This position requires an individual who can work independently and with minimal direction in performance of their duties. This is a busy position requiring accuracy, organization, initiative, and flexibility. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people.

    Duties include:
    • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
    • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
    • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
    • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
    • Create complex reports and spreadsheets which may utilize specialized software and systems.
    • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
    • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
    • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
    • Adheres to all program, professional, municipal, state/provincial and federal licensing authority regulations applicable to the use and disposal of human remains. - Other duties may also be assigned.

      DESIRED QUALIFICATIONS:
      • Associate's Degree
      • Licensed in Funeral Directing
      • Familiar with Electronic Death Record System (EDRS)
      • Experience with educational embalming.
      • Ability to learn and use database for registry, tracking and final disposition of donations and anatomical material.
      • Prior work experience at Stanford University and/or in higher education strongly preferred.
      • Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.
      • Ability to independently compose/draft correspondence on behalf of the department leadership.
      • Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. EDUCATION & EXPERIENCE (REQUIRED):

        High school diploma and four years of administrative experience, or combination of education and relevant experience.

        KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
        • Advanced computer skills and demonstrated experience with office software and email applications.
        • Demonstrated success in following through and completing projects.
        • Excellent organizational skills and attention to detail.
        • Strong verbal and written communication skills.
        • Excellent customer service and interpersonal skills.
        • Ability to prioritize, multi-task, and assign work to others.
        • Ability to take initiative and ownership of projects.
        • Ability to routinely and independently exercise sound judgment in making decisions. CERTIFICATIONS & LICENSES:

          Embalming License

          PHYSICAL REQUIREMENTS :
          • Constantly perform desk-based computer tasks.
          • Frequently sitting.
          • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 75 pounds.
          • Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

            WORKING CONDITIONS:
            • Fully onsite role
            • Some evening and weekend work, including holidays.
            • Schedule will vary based on the needs of the division. WORK STANDARDS:
              • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
              • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
              • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit:

                The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

                Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

                Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Keywords: Stanford University, San Mateo , Anatomical Gift Program Lead, Other , San Mateo, California

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