Anatomical Gift Program Lead
Company: Stanford University
Location: San Mateo
Posted on: January 23, 2023
The following position is fully onsite and is .50 FTE (20 hours
The Division of Clinical Anatomy is responsible for anatomy
education programs for Stanford's undergraduate, graduate, and
medical school students. It also offers programs and resources for
the teaching of surgical techniques to residents and for ongoing
development of surgeons throughout their careers.
We are seeking an experienced Administrative Associate 3 to provide
high-level operational support in a complex academic environment in
the School of Medicine. The Administrator will take the lead for
all administrative needs for the Anatomical Gift Program, including
regular policy review and process improvements. This includes the
- Often the first point of contact for any donations received and
- Answers body donor questions as needed via phone and
- Makes independent and informed decisions for body
acceptance/denial based on pre-established criteria.
- Communicate with families, healthcare, professionals, hospices,
others during process of registration and intake. This position
requires an individual who can work independently and with minimal
direction in performance of their duties. This is a busy position
requiring accuracy, organization, initiative, and flexibility. An
ideal candidate would exhibit excellent time management skills,
communications skills, the ability to set priorities and a passion
for working with people.
- Act on behalf of the supervisor, department manager, or chair
in regards to establishing priorities and identifying and resolving
problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.
- Compose and draft documents and correspondence for
presentations, course handouts, grants, conferences, seminars, and
reports; perform substantial editing and fact checking. Create,
maintain, modify, and/or ensure accuracy of content in various unit
documents, displays, reports, brochures, social media, and/or
- Plan and schedule calendar(s) with limited consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize
specialized software and systems.
- Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research, identify, and resolve discrepancies. May assist with
capital or special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion.
Plan and coordinate office moves and/or minor renovation
- May lead staff or supervise day-to-day work of student and/or
temporary workers, including scheduling, assigning, and
prioritizing workloads, setting appropriate deadlines, reviewing
work for quality and timeliness, and providing performance review
- Adheres to all program, professional, municipal,
state/provincial and federal licensing authority regulations
applicable to the use and disposal of human remains. - Other duties
may also be assigned.
- Associate's Degree
- Licensed in Funeral Directing
- Familiar with Electronic Death Record System (EDRS)
- Experience with educational embalming.
- Ability to learn and use database for registry, tracking and
final disposition of donations and anatomical material.
- Prior work experience at Stanford University and/or in higher
education strongly preferred.
- Understanding of the organization of Stanford University
Medical Center or similar academic medical center preferred.
- Ability to independently compose/draft correspondence on behalf
of the department leadership.
- Demonstrates the ability to work well with Stanford colleagues
and clients and with external organizations. EDUCATION & EXPERIENCE
High school diploma and four years of administrative experience, or
combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Advanced computer skills and demonstrated experience with
office software and email applications.
- Demonstrated success in following through and completing
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment
in making decisions. CERTIFICATIONS & LICENSES:
PHYSICAL REQUIREMENTS :
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp
lightly/fine manipulation, grasp forcefully, use a telephone,
sort/file paperwork or parts, lift/carry/push/pull objects that
weigh up to 75 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with
its obligations under the law, the University will provide
reasonable accommodation to any employee with a disability who
requires accommodation to perform the essential functions of his or
- Fully onsite role
- Some evening and weekend work, including holidays.
- Schedule will vary based on the needs of the division. WORK
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, . As an organization that receives federal
funding, Stanford University has a COVID-19 vaccination requirement
that will apply to all university employees, including those
working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit:
The job duties listed are typical examples of work performed by
positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
Consistent with its obligations under the law, the University will
provide reasonable accommodation to any employee with a disability
who requires accommodation to perform the essential functions of
his or her job.
Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
Keywords: Stanford University, San Mateo , Anatomical Gift Program Lead, Other , San Mateo, California
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