Purchasing and Logistics Coordinator
Company: Stanford University
Location: San Mateo
Posted on: January 27, 2023
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Job Description:
Stanford University School of Medicine's Department of
Psychiatry & Behavioral Sciences is seeking a Purchasing and
Logistics Coordinator (Administrative Associate 2) to oversee the
distribution of office equipment to include the purchase and
tracking of computers and basic office and ergonomic equipment to
support a distributed workforce (on-site, hybrid, full remote)
within the department. The Purchasing and Logistics Coordinator
will need to be highly organized in order to track the purchase and
distribution of office equipment throughout the equipment's
lifecycle (new requests, upgrades and the return of issued items).
The Coordinator will be tasked with partnering with the
University's Environmental Health & Safety department in ordering
recommended ergonomic equipment for department Staff and Faculty as
well as overseeing ergonomic reimbursements that align with the
University's policy.
The Department of Psychiatry and Behavioral Sciences of Stanford
Medicine has a great tradition of fundamental science,
translational and clinical research, subspecialty expertise,
multidisciplinary education, and influential leadership. The
overarching aim of creating a better future is predicated on our
shared pursuit of discovery across the basic, translational,
clinical, and population sciences and on our collaborative efforts
to translate new knowledge in our training of scientists and expert
clinicians, in supporting the careers of outstanding faculty and
learners, and in addressing the needs of communities, local and
global.
Duties include:
--- Respond to inquiries, and determine and take appropriate action
as required. Serve as a resource regarding a defined set of
policies and procedures.
--- Perform duties associated with overseeing and coordinating the
purchasing of basic office and ergonomic equipment and serving as
liaison with internal and external vendors.
--- Creates order inventory and tracking mechanisms
--- Responsible for submitting ergonomic equipment reimbursements
in alignment with University policies
--- Process and monitor routine financial transactions, which may
include researching and resolving discrepancies.
--- Maintain office equipment; obtain vendor quotations, as
needed.
--- Maintain approved content on department website.
- Other duties may also be assigned
DESIRED QUALIFICATIONS:
--- Demonstrated commitment to diversity, equity, and inclusion
--- Exceptional ability to maintain an organized process for
inventory control and management
--- Experience in academic medicine, higher education, healthcare,
or in a customer service/customer facing role is desirable
--- Proficient in the use of Smartsheets or similar tool is
preferred
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and three years of administrative experience,
or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
--- Proficient computer skills and demonstrated experience with
office software and email applications.
--- Demonstrated success in following through and completing
routine tasks.
--- Strong organizational skills and attention to detail.
--- Strong verbal and written communication skills.
--- Excellent customer service and interpersonal skills.
--- Ability to prioritize and multi-task.
PHYSICAL REQUIREMENTS :
--- Constantly perform desk-based computer tasks.
--- Frequently sitting.
--- Occasionally stand/walk, reach/work above shoulders, grasp
lightly/fine manipulation, grasp forcefully, use a telephone,
sort/file paperwork or parts, lift/carry/push/pull objects that
weigh up to 20 pounds.
--- Rarely twist/bend/stoop/squat, kneel/crawl.
- Consistent with its obligations under the law, the University
will provide reasonable accommodation to any employee with a
disability who requires accommodation to perform the essential
functions of his or her job.
WORK STANDARDS
--- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
organizations.
--- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned.
--- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, .
As an organization that receives federal funding, Stanford
University has a COVID-19 vaccination requirement that will apply
to all university employees, including those working remotely in
the United States and applicable subcontractors. To learn more
about COVID policies and guidelines for Stanford University Staff,
please visit
Keywords: Stanford University, San Mateo , Purchasing and Logistics Coordinator, Professions , San Mateo, California
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