PURCHASING AGENT
Company: San Mateo Union High School District
Location: San Mateo
Posted on: June 24, 2022
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Job Description:
APPLICATION PROCEDURES: To be considered for an interview,
applicants must apply online at
https://www.edjoin.org/Home/DistrictJobPosting/1610802. EXCELLENT
FRINGE BENEFITS with District-paid premiums which includes medical,
dental, life, vision, long term-disability, and CalPERS
retirement.WORK YEAR: 12 months; 15 holidaysWORK HOURS: 37.5 Hours
per week; 7.5 Hours per dayPlease visit http://www.smuhsd.org for
more information (ref. Human Resources-Job Posting-Management-
Posting#3271).JOB SUMMARY:The Purchasing Agent is responsible for
procurement functions, logistics and mail processes for San Mateo
Union High School District. With delegated procurement authority,
this position authorizes expenditures, negotiates and completes
contracts and approves reimbursement. Work is performed consistent
with the State of California and Federal regulations. This position
expedites orders and troubleshoots related problems, prepares bid
specifications, documents and contracts. The incumbent will use
best practices and principles in all aspects of purchasing,
including contract management and negotiating for competitive
pricing. Perform other related duties as assigned.CLASS
CHARACTERISCTIS AND ESSENTIAL FUNCTIONS:1. Oversee procurement,
logistics functions while ensuring compliance with the District
policy, state, local and Federal regulations.2. Champion best
practice for procurement, overseeing reports, analyzing current
practices and predicting trends.3. Authorize expenditures,
negotiate and complete contracts and approve reimbursements while
ensuring that all required goods, services and equipment are
obtained in the most cost effective and timely manner. Resolve
disputes and assist with interpretation of procurement related
legal issues.4. Assist in developing and implementing goals,
policies, procedures and work standards for purchasing and provide
policy training to District staff; monitor developments related to
purchasing matters to support ongoing quality improvement
initiatives.5. Develop lists of vendors and supply sources. Update,
maintain and review vendor files for valid tax information,
eliminate duplicate records, and merge files when appropriate;
update, maintain and review vendor data base.6. Develop and issue
Request for Quotes, Request for Proposal, personal and client
service contracts, procurement contracts and purchase orders.
Coordinate with administrators or authorized personnel to ensure
that incentive discounts are received.7. Prepare legal
advertisements, provide bid packages to interested vendors, analyze
bids received and recommend award.8. Work with the Accounts Payable
Department ensuring proper payment of purchases. Develop strong
relationships with users and review deviations from normal
procedures.9. Oversee service contracts such as copier maintenance
agreements and programs for credit cards to ensure contracted
services comply with contract requirements; evaluate and review
contracts on a continuing basis to ensure financial and functional
requirements are met.10. Evaluate the effect of procurement
activity and the impact it may have on instruction, student and
administrative requirements as well as on existing union contracts
all while ensuring compliance with all labor, public works,
prevailing wage and consumer price index requirements.11. Develop
purchasing procedures from securing quotes to closing orders.12.
Oversee sale of District surplus and obsolete supplies and
equipment.13. Ensure public purchasing practices are followed,
including competitive bidding procedures.14. Maintain ongoing
knowledge of applicable laws and regulations including the Public
Contact Codes and Educational Codes to assure procurement function
is performed within these limits and must demonstrate personal and
professional integrity and ethical conduct.15. Develop and
implement procurement quality assurance systems and programs for
procurement.16. Monitor and evaluate the efficiency and
effectiveness of service delivery methods and procedures providing
metrics.17. Serve as subject matter expert and security gateway for
the procurement and physical inventory modules.18. Train, schedule,
evaluate and recommend selection and disciplinary purchasing
logistic.19. Develop and maintain quality suppliers and discuss any
material and equipment needs with sites and departments.20. Act as
a liaison with other State agencies on procurement issues.
Regularly attend proper Purchasing association meetings to keep
current on industry standards.21. Validate budgets.22. Coordinate
moves.23. Perform other related duties as assigned.EDUCATION AND
EXPERIENCE:
Keywords: San Mateo Union High School District, San Mateo , PURCHASING AGENT, Sales , San Mateo, California
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